Lessons Learned: A Data Repository’s Experience Requiring Data
Management Training
Abstract
The Gulf of Mexico Research Initiative Information and Data Cooperative
(GRIIDC) is a data management system that provides researchers with a
variety of tools to help manage data throughout the lifecycle of a
project. GRIIDC was developed to fulfill the requirement that all Gulf
of Mexico Research Initiative (GoMRI) funded researchers make their data
publicly available. After seven years of operation and over 1,900
datasets available for download, GRIIDC has encountered many challenges,
including data organization issues, researchers’ varied experience with
technology, and hesitance to share data. In 2016, GRIIDC began hosting
training webinars to help researchers navigate the system, submit
quality data and metadata, and provide data organization best practices.
As the quality of data and metadata improved, GRIIDC determined that
these webinars could mitigate previous issues. In 2017, the GoMRI data
policy was updated requiring that each newly funded research consortium
or individual investigator complete three training sessions within
specific dates of their grant agreement. The training sessions included
an introduction to the GoMRI data management program, organizing data –
best practices and GRIIDC submission, and how to submit data to GRIIDC.
The training sessions were offered by webinar and as workshops presented
at the Gulf of Mexico Oil Spill & Ecosystem Science conference. After
hosting over 50 webinars, offering six workshops, and training 260
researchers, GRIIDC encountered a few issues with the required training
including having to schedule individual webinars to accommodate
researcher’s schedules, low attention rates, and diverse attitudes and
experiences sharing data. Improvements were identified such as using
software to track presentation views, making webinars more interactive,
hosting additional in-person workshops, requiring a quiz at the end of
the training, and allowing researchers the ability to test out of
training. Even with the issues identified, GRIIDC is hopeful that the
training will help researchers provide quality data submissions not only
for the remaining GoMRI projects but for data they will generate in the
future.